ACCESS CONTROL 01 April 2021 Kalahari Gholf en Jag Landgoed: Home Owners Tenants Guest House Workers Domestic Workers Gardeners Contractors Other
IMPORTANT TO NOTE:
ANY/ALL INCIDENTS OR ACCIDENTS MUST BE REPORTED WITHIN 24HOURS IN WRITING WITH THE DESCRIPTION OF THE INCIDENT/ACCIDENT TO:
1. manager@kalaharigholf.co.za and admin@kalaharigholf.co.za
2. Telephonic report must be done at the time of the incident/accident to 073 766 8306 or 083 381 1294 as well as to Main Gate Security 053 004 0203 / 072 486 3471
FAILURE TO COMPLY WITH THE ABOVE MAY LEAD TO A FINE BEING ISSUED FROM THE BOARD OF DIRECTORS
HOME OWNERS OR TENANTS
1. REGISTERING AT THE KALAHARI GHOLF EN JAG LANDGOED - ENTRY
• Register at the Kalahari Gholf en Jag Landgoed administration office for finger print entry (forms attached)
• New Home / Plot owners to provide proof of purchase of property or confirmation of purchase as registered at JPS Trust – Thea Jordaan: thea@jpstrust.co.za
• Tenants must have a VALID RENTAL CONTRACT (NO CONTRACT NO REGISTRATION)
• Tenants must receive a copy of the Kalahari Gholf en Jag Landgoed rules from their Estate Agent or the registered Home Owner.
• Tenants must ensure to provide all amended Rental Contracts / Renewal Rental Contracts before the current expiry date to the Estate Administration office – you will not be able to exit / enter the Estate if your lease is expired.
2. Methods for Entering – MAIN GATE & WESTERN GATE
• Stop at gate – Press finger on the device, enter through the first gate, STOP, after the first gate closed the boom gate will open
• NO TAILGATING, ONE VEHICLE AT A TIME
• The Estate Manager / Security Company will do checks for reckless driving on the Estate from time to time and reckless drivers, residents and contractors will be liable to pay a fine as determined by the board of Directors
• Home owners will be held responsible for reckless driver fines of tenants!
• Only Residents are allowed to run / walk or ride bicycles on the Estate!
• NO QUAD-BIKES OR UNLICENSED VEHICLES ARE ALLOWED TO DRIVE ON THE ESTATE UNLESS THEY ARE LOADED ON THE APPROPRIATE TRAILER.
• ONLY PERSONS 16 YEARS AND OLDER ARE ALLOWED TO DRIVE A GOLFCART ON THE ESTATE AND / OR GOLF COURSE
• TRAILERS / CARAVANS MUST ENTER / EXIT THROUGH THE WESTERN CONTRACTORS GATE
• A height restriction of 2.4m at the Main Gate to restrict access to light vehicles only
3. Visitors to Residents (MAIN GATE & WESTERN GATE)
• A pin number must be supplied by the resident
• THE SECURITY COMPANY AND THE ESTATE OFFICE WILL NOT ISSUE ANY PINS TO GUESTS/VISITOR’S (NO PIN NO ENTRY)
• Resident must be registered on the PT Guest system to supply pins and has to be registered on the system at the Kalahari Gholf en Jag Landgoed administration office
• Attached hereto instructions to follow on how to register and create pins
• It is advised that all residents please generate a long stay pin number and send it to themselves for safekeeping for at least two weeks should the system go offline
• Pin numbers will be valid at both gates and will only be valid for one entry and one exit
• There is an option to supply a pin for a period up to 14 days for visits by family etc.
• Residents are responsible for their visitors entering with their private vehicles
• Residents to ensure that all visitors are aware of the Estate rules and speed limits
• Visitors must use the left lane, marked visitors when entering at the Main Gate and the resident gate when entering at the Western Gate
• Residents will be held responsible for the speeding fines for their visitor’s
• Visitors are not allowed to wander around on the Estate or Golf course without being accompanied by the resident that they are visiting
• NOTIFY YOUR VISITOR’S THAT THEY MUST ENTER THROUGH THE WESTERN CONTRACTORS GATE WHEN ENTERING WITH A TRAILER/CARAVAN
4. Guest Houses: GUESTS – MAIN & WESTERN GATE
• Guest arrive and enter with the pin number supplied by the Guest House
• Pins are valid for one entry and one exit – there is an option on the system to grant access for a period up to 14 days where after a new pin must be requested from the Guest House
• THE SECURITY COMPANY AND THE ESTATE OFFICE WILL NOT ISSUE ANY PINS TO GUESTS - NO PIN NO ENTRY
• Guests must use the left lane when entering at the Main Gate, marked visitors and the resident lane when entering at the Western Gate
• Ensure that your guests have your physical address and know how to get there
• Guest House owners will be held responsible for speeding fines for their guests
• PLEASE NOTIFY YOUR GUESTS BEFORE ARRIVAL THAT ALL TRAILERS OR CARAVANS MUST ENTER THROUGH THE CONTRACTORS ENTRANCE AT THE WESTERN GATE
• PLEASE NOTIFY YOUR GUESTS OF THE SPEED LIMIT ON THE ESTATE
5. Permanent Workers at Houses & Guest Houses (DOMESTIC & GARDENERS)
• Employers must register their employees at the Office, this include loading their fingerprints for access, issuing an ID Card and employer signing an indemnity agreement – Valid ID needed
• Employers who do not register their Employees must transport the employee in and out of the Estate
• NO unregistered Employee are allowed to walk on the Estate
• Employees who are not registered on the Estate system and caught walking on the Estate will be removed and not allowed back into the Estate and the Resident will be issued with a fine
• Employers who employ a temporary worker has two options:
Transport the worker in and out without documentation OR apply for a two week permit @ a fee of R20.00 per day per person (maximum period per month) – Valid ID needed
• Employers must apply for Chipped ID Cards at the Estate Office – with the employee who must be present with his valid South-African Identity book
• New ID card application@R50.00 per person (up to a maximum period of 3 years - home owners/Guest Houses only, tenant employees for a maximum period of the lease agreement
• Renewal ID Card application@R50.00 per person (up to a maximum period of 3 years - home owners/Guest Houses only, tenant employees for a maximum period of the lease agreement)
• NO REFUNDS ON CARDS
• You may NOT use another Residents employee card that he/she paid for unless the employee has a contract with both parties – this will be treated as a new application
• Employees MUST enter through Turnstiles for Access Control and show their cards to security if requested
• Employers must inform the Estate office in writing or by e-mail when the employee terminates his/her services
• Employees who uses their own vehicles must apply through the Employer for their vehicle permit. COMPLETING THE APPROPRIATE DOCUMENTS IN THE COMPANY OF THE EMPLOYER.
• It is important for each Employer to make sure that the employee understands that he/she must hand back their ID Cards when they terminate their services.
• Must report to Security for Access Control if they cannot enter with their finger prints. Security will grant access once the “Chipped ID Card” are confirmed and current
• ALL APPLICANTS WITH A PASSPORT/ASYLUM OR WORKERS PERMIT FROM ANOTHER COUNTRY MUST HAVE A CONFIRMATION LETTER FROM DEPARTMENT OF HOME AFFAIRS, CONFIRMING THEIR LEGALITY AND PERMISSION TO WORK IN SOUTH-AFRICA BEFORE WE GRANT ACCESS – SAME PROCESS AS ABOVE
• This confirmation letters must contain a: Contact Person, Telephone number, Email address and official stamp of department.
• Employers are responsible for all of their Employees that are working on the Estate
6. Estate Agents
• Estate Agents must apply for entry at the Estate office.
• A valid identity document must be attached to the application.
• Accompanied by a letterhead of the Estate Agents office giving the Estate Agent permission to enter the Estate by the Estate Agency or Home owner/resident with confirmation of name, surname, Identity Number and Cellular number.
• A copy of Identity Document and Driver’s license must be attached.
• Estate Agents will gain access with Finger Prints
• Clients of Estate Agents may only gain access in the company of the Estate Agent in the Estate Agents vehicle – NO PIN CODES WILL BE ISSUED TO POTENTIAL BUYERS OR RENTALS.
• No new Rentals will be accepted without a valid rental contract and confirmation of the new residents names and surnames, identity numbers and applicable application forms that may be requested from the Estate office (attached hereto)
• No entry will be given to Contractors sent from the Estate Agents office without a request send via email to: admin@kalaharigholf.co.za, from the Home owner/Estate Agent confirming the Contractors Name and Surname, Cellular number, Company and total of persons entering with the Contractor.
• The Home owner/estate agent must also state the total days the Contractor needs to enter the Estate (however it is suggested that all Contractors must apply for a 1 year permit)
IT IS THE RESPONSIBILITY OF THE RESIDENT TO INFORM CONTRACTORS CONTRACTED TO DO BUILDING WORK/REPAIRS IN ADVANCE ABOUT ACCESS PROCEDURES AND COSTS THEREOF
7. Main Contractors and Main Suppliers
MUST STOP AT GATE FOR ACCESS CONTROL – with Fingerprint
TAKE NOTE:
GATE TIMES FOR CONTRACTORS
NO ENTRY OR EXIT BEFORE OR AFTER THESE TIMES
(RESIDENTS TO PROVIDE PIN NUMBER IN CASE OF AN EMERGENCY AFTER HOURS, CONTRACTORS MUST STILL ENTER AND EXIT AFTER HOURS AT THE WESTERN GATE)
MONDAY TO FRIDAY: 07H00 – 18H00
SATURDAYS: 07H00 – 14H00
NO SUNDAY’S AND NO PUBLIC HOLIDAY’S
Private time hours are 18h00 to 07h00 weekdays, Saturdays, Sundays and all public holidays, as well as BIFSA builders holidays prescribed annually to their members.
• Permission to work during private times:
Contractors are not allowed on Kalahari Golf en Jag Landgoed during private hours, however, written permission can be obtained from the Board, in its sole and absolute discretion, in special cases to work during private time. Special applications for contractors to be present on site during private time should be lodged at least one week prior to the private time activity proposed.
• Main Contractors must register their employees at the Office, this include loading their fingerprints for access, issuing an ID Card and employer signing an indemnity agreement – Valid ID needed
• New ID card application@R50.00 per person (up to a maximum period of 1 year)
• Annual renewal of ID Cards will be R50.00 per person.
• Access only permitted at the Western Gate with ID card and/or Finger prints OR Day permits
• All employees except for vehicle driver must enter / exit through the turnstiles with their fingerprints and ID Cards. No card, no access.
• Applications for ID Cards must be done at the Estate office with original Identity Document – the person must accompany the Contractor to have his/her photo taken for the ID Card
• All Contractors and their Employees must have their ID cards & Valid Identity card/book with them all the times on the Estate
• YOU WILL BE REMOVED IF YOU ARE NOT IN THE POSSESSION OF AN ID CARD ISSUED BY THE ESTATE OFFICE
• YOU ARE NOT ALLOWED TO WALK ON THE ESTATE
• Main Contractor must accompany all subcontractors and employees when they are applying for ID Cards and fingerprints.
• Must report to Security for Access Control if they cannot enter with their finger prints. Security will grant access once the “Chipped ID Card” are confirmed and are valid
• ALL APPLICANTS WITH A PASSPORT / ASSYLUM OR WORKERS PERMIT FROM ANOTHER COUNTRY MUST HAVE A CONFIRMATION LETTER FROM DEPARTMENT OF HOME AFFAIRS, CONFIRMING THEIR LEGALITY AND PERMISSION TO WORK IN SOUTH-AFRICA BEFORE WE GRANT ACCESS
• This confirmation letters must contain a: Contact Person, Telephone number, Email address and official stamp of department.
• Employers are responsible for all of their Employees that are working on the Estate
• SPEED LIMIT FOR ALL CONTRACTORS: For security and safety reasons the speed limit in Kalahari Golf en Jag Landgoed for all contractors’ vehicles is 20 km/h. The contractor is responsible for ensuring that all his employees, sub-contractors and delivery vehicles adhere to this rule.
• MOI rules for contractors – Building Contractor’s Code of Conduct – available in the administration office
Deliveries for Contractors:
• BUILDING MATERIALS DELIVERED TO SITES – THE BUILDING CONTRACTOR MUST APPLY FOR A PIN NUMBER AT THE ESTATE OFFICE AT LEAST ONE DAY PRIOR TO DELIVERY
8. Day Permits Non-Permanent Contractors: MUST STOP AT GATE FOR ACCESS CONTROL:
• Must apply for access at the Estate office – they must have their South-African Identity documents with valid workers permit and will be issued with a special day permit
• Cost will be R 20.00 per person per permit per day for up to a maximum period of two weeks per individual per month – see above for Zimbabwe, Mozambique and Lesotho
• Only permitted to enter and exit through the Western Gate.
9. SPECIAL DELIVERIES: COURIER COMPANIES
• A PIN NUMBER MUST BE SUPPLIED BY THE RESIDENT RECEIVER OF THE PARCEL
• THE SECURITY COMPANY AND THE ESTATE OFFICE WILL NOT ISSUE PIN NUMBERS FOR DELIVERIES
• THE SECURITY COMPANY, THE ESTATE OFFICE AND KALAHARI COUNTRY CLUB WILL NOT SIGN OR ACCEPT ANY PARCELS ON BEHALF OF A RESIDENT
10. Rules for Access
• Gate Hours: Main Gate 24H00 & Western Gate 24h00 (RESIDENTS/VISITORS)
• Contractors Gate (WESTERN GATE) open from 07h00 – 18h00 Monday to Friday; 07h00 – 14h00 Saturday’s and Closed Sunday’s and Public Holiday’s
• AFTER HOUR EMERGENCIES: THE RESIDENT WITH THE EMERGENCY HAVE TO SUPPLY THE CONTRACTOR WITH A PIN NUMBER FOR NO LONGER THAN 24 HOURS.
CONTACT AT THE ESTATE ADMINISTRATION OFFICE:
Estate Manager - Cellular Number: 073 766 8306 Email: manager@kalaharigholf.co.za
Administration - Cellular Number: 083 381 1294 Email: admin@kalaharigholf.co.za
